Top 15 Capacity Planning Tools for Your Business [2024]

Kantata is specifically designed to help organizations integrate resource management, project management, financial management, business intelligence, and team collaboration into a single solution. The tool is tailored for professional services organizations (marketing, advertising, creative agencies, software, IT services, and management consulting sectors).

Capacity Planning Capabilities

Kantata’s resource forecasting helps determine future demand for resources, plan future projects, and prevent employees from overload.

Other Features

• Project management
• Resource management
• Team collaboration
• Financial management
• Business intelligence

Resource Guru is a resource scheduling and management tool with an intuitive interface. It helps companies plan, allocate, and monitor the utilization of various types of resources — personnel, equipment, and meeting rooms. The solution serves agencies, consultants, IT teams, construction and engineering industries.

Capacity Planning Capabilities

Resource Guru provides a comprehensive view of team members’ current and future availability and capacity. It also shows undercapacity so that you can reassign work and avoid issues.

Other Features

• Resource scheduling
• Resource management
• Leave management
• Project scheduling
• Equipment management
• Timesheet
• Meeting room booking system
• Project forecasting reports

Saviom is resource management and workforce planning software that helps companies optimize their resource allocation and utilization and enhance the project management process. The tool is widely used across various industries: IT, engineering, consulting, and construction, engineering and architecture, accounting audit and law companies.

Capacity Planning Capabilities

Saviom provides different capacity planning opportunities:

• Forecasting capacity and demand depending on role, team, location, etc.
• Detecting resource shortages;
• Developing capacity plans;
• Visibility into project and non-project demand.

Other Features

• Resource management
• Scheduling
• Business intelligence
• Talent management
• Real-time reporting and analytics
• Team collaboration
• Project portfolio management

Forecast is a software solution that brings together resources, work, and financial management. It enhances project and resource management by simplifying the team members’ daily work, improving staffing decisions, and creating plans with regard to people’s capacity and availability. The solution is suitable for advertising and digital agencies, consultancies, software and technology teams.

Capacity Planning Capabilities

Forecast provides comprehensive visibility into employees’ capacity and lets you forecast resource demand based on the data from the CRM system.

Other Features

• Resource management
• Financial management
• Business intelligence and reporting
• Timesheets
• Integrated AI

Runn is a resource management solution that helps business organizations manage their project resources more effectively thanks to optimized resource planning and allocation. Its scheduling and forecasting capabilities let companies optimize their resource utilization and improve workflows. Runn serves IT and software teams, consulting companies, agencies, architecture and engineering organizations.

Capacity Planning Capabilities

Runn has the following capabilities facilitating capacity management:

• Managing time off and holidays;
• Overview of the entire resource pool with capacity data along with each employee’s details;
• Customization of people’s availability.

Other Features

• Resource scheduling
• Project forecasting
• Project planning
• Timesheets
• Reporting

Mosaic is a resource planning and management solution that facilitates optimum resource utilization and timely project delivery. It has AI-powered functionality for automation and forecasting. The tool is suitable for companies operating in the construction industry, architecture and engineering, consultancies, creative and web-design agencies, IT and software development teams.

Capacity Planning Capabilities

Mosaic uses Agile resource planning to let you manage team members’ capacity and effectively respond to changes in the business environment. The tool can compare upcoming resource demand with the current capacity and show when you need to hire.

Other Features

• Workforce intelligence
• Resource allocation
• Project planning
• Automation and forecasting
• Project financials control

Teamwork is a project management tool that facilitates project planning and execution as well as contributes to effective collaboration. It also has various resource management functionalities.

The solution is used by IT service companies, agencies, consultancies, architecture and engineering firms.

Capacity Planning Capabilities

Teamwork provides comprehensive visibility into team members’ capacity and availability. You can also track the time spent in relation to capacity to assess the efficiency of project work and take corrective actions if necessary. Long-term resource forecasting helps make better decisions when it comes to staffing future projects.

Other Features

• Product overview
• Time tracking
• Workload management
• Task management
• Collaboration
• Templates

Float is a resource management solution that helps business organizations optimize project resource management and resource utilization. Its resource management capabilities facilitate assigning the right teams to the right projects at the right time. It also helps streamline project work and optimize project management costs.

Float is used by consultancies, software development teams as well as companies operating in manufacturing and education.

Capacity Planning Capabilities

Float has the following tools for capacity planning and management:

• You can view team members’ availability and schedule tasks accordingly;
• You can forecast resource demand and capacity to ensure that you have the right number of people available for future projects;
• Float provides real-time updates on resource availability;
• Float helps manage team members’ time off and holidays to optimize capacity planning.

Other Features

• Resource allocation
• Projects planning
• Scheduling
• Budget tracking and forecasting
• Timesheets
• Reporting

Parallax is a resource management and capacity planning tool that helps professional services organizations improve their resource planning, management, and utilization. The solution uses four pillars for optimizing work at service companies: capacity planning, resource planning and management, achieving project financial goals, and using predictive insights.

Parallax serves software development companies, digital agencies, digital marketing firms, financial companies, and technology consultants.

Capacity Planning Capabilities

Parallax shows you your team’s capacity based on current and upcoming workloads. You can use scenario analysis to plan resources for upcoming projects and see what skills are most demanded. Capacity scenario planning lets you analyze various scenarios and see how upcoming projects align with your team’s capacity.

Other Features

• Resource planning & management
• Project financials
• Operations intelligence
• Timesheet

ClickTime is a time-tracking and resource management software intended for more effective management of project timelines, resources, and workflows as well as optimizing workforce productivity and overall project management processes.

ClickTime is suitable for consultancies, government organizations, architecture and engineering firms, IT and software development companies, marketing & advertising agencies, nonprofit organizations, universities and higher education institutions.

Capacity Planning Capabilities

ClickTime helps you identify your team’s capacity to be sure that an upcoming project will be staffed with the right people and helps distribute tasks evenly among the team members to prevent bottlenecks. It also shows who’s busy with what, and helps you understand when to hire more employees.

Other Features

• Time tracking
• Expense tracking
• Resource management
• Time off management
• Project management
• Reporting and business intelligence

Ganttic is a web-based resource planning and scheduling solution that helps businesses organizations efficiently manage their resources (including people, equipment, and facilities), improve collaboration, streamline work on projects, and achieve desired outcomes.

Ganttic serves companies of all sizes in every industry.

Capacity Planning Capabilities

• Ganttic helps you balance project demands with resource availability.
• Its resource-centric Gantt Charts provide a comprehensive overview of current and future capacity.
• Visual capacity heatmaps show employees’ current workload in real time.
• You can identify resources with available capacity and plan projects with regard to this data.
• Finally, Ganttic allows for creating and sharing capacity planning reports.

Other Features

• Resource scheduling
• Resource management
• Project portfolio management
• Project management
• Equipment scheduling

Scoro is an all-in-one business management software intended for streamlining business operations, improving productivity, and managing projects, finances, and customer relationships in a single platform. Its resource management functionality helps optimize resource utilization, prevent bottlenecks, and increase profitability.

Scoro serves consultancies, architecture & engineering firms, agencies, software development and IT teams.

Capacity Planning Capabilities

Scoro lets you predict resource demand and compare it with available capacity. You can view team’s capacity with regard to assigned tasks, planned events, and time off. Use the data on people’s availability to plan their daily and weekly workloads as well as take on new projects. This will allow you to avoid bottlenecks and optimize resource utilization.

Other Features

• Project management
• Resource planning
• Reporting and dashboard
• Collaboration
• Sales and CRM
• Time tracking
• Invoicing
• Cost management

Kelloo is a project portfolio and resource management tool. Its comprehensive features help business organizations plan and manage their resources and projects in the portfolio more effectively by improving collaboration, data visibility, and ensuring resource efficiency.

What teams use Kelloo? IT and software development, product management teams, and PMO.

Capacity Planning Capabilities

Kelloo provides you with insight into your teams’ capacity to deliver required projects. You can forecast capacity of your resources to gain a full picture of the resource demand. Also, you can compare it with available resource capacity to identify gaps early on. To make capacity planning accurate, you can customize calendars and working time for each employee and include public holidays, vacations, sick leaves, etc.

Other Features

• Project and work planning
• Roadmaps
• Resource planning
• Project prioritization
• What-if scenario planning
• Reporting

Meisterplan is a comprehensive project portfolio management and resource management software solution aiming to help companies plan, prioritize, and execute projects in their portfolios efficiently. It also assists in aligning projects with business goals, optimizing resource allocation and utilization, and ensuring successful project implementation.

Meisterplan is used by product development teams, for corporate IT and capital projects, customer solutions delivery, and business transformation initiatives.

Capacity Planning Capabilities

Meisterplan provides realistic capacity planning which facilitates a balanced workload and smooth workflow. The tool provides capacity reports with a comprehensive view of the project team’s capacity so that you can make further planning and allocations without overloading people. You can also plan capacity for certain roles, which helps manage resources across cross-functional projects.

Other Features

• Project portfolio management
• Resource management
• Dashboards
• Financial management
• Reporting