Best Multi Project Management Software Solutions to Test in 2025

Anna Balyuk . Last Update: December 9, 2024 . Project Management . 20 mins READ 0 comments

When a company becomes bigger and gets more and more projects to complete, manual management or tools tailored for single-project management turn out to be inefficient. Both situations can result in your projects’ failure and lead to the loss of clients. The statistics proves this with the following figures: 34.4% of the projects are never finished on time, and 40% of projects go beyond the budget. Proper project management can save a lot of money for a company. Therefore, each mid-size or large-scale company should adopt project management solutions with advanced features for managing multiple projects effectively. But how do you choose the tools to manage multiple projects? To figure it out, let’s first dive into the specifics of multi-project environments and popular tools for managing multiple projects.

Multiple Project Management Software Features

So what makes multi project management software powerful? And what’s the difference between single and multiple project management tools?

To answer these questions, let’s comprehend the heart of a multi-project environment. Multi-tasking makes multi-project management so different and difficult as compared to the traditional PM. And it’s not a problem in itself, but the prioritization is. This is explained by dependencies between tasks that should be taken into account at the planning and execution stages. Besides, in such an environment, adequate communication and necessary data kept in one place become a must. When you have a bunch of interrelated issues, it’s hard to predict the way they’ll be tackled and the final result. That’s why proper risk management and thorough analysis of project decisions come to the foreground. Summing up, multi project management solutions should have the following key features to help companies deliver their projects on time:

Project and Task Prioritization

A multi-project management solution helps organize projects based on business value or relevance/urgency based on the analysis and allocate resources accordingly.

Task and Milestone Tracking

The solution breaks down projects into tasks with critical milestones with clear deadlines, lets track dependencies and highlight critical paths for streamlined execution.

Centralized Project Dashboard

A multi-project management tool offers a unified view of all projects, their progress, and key performance indicators; it lets managers monitor multiple projects at a glance.

Resource Allocation and Management

These solutions optimize the use of shared resources across projects: they track availability, workload, and utilization to prevent over- or under-allocation.

Budget and Cost Tracking

These tools monitor project budgets, expenditures, and variances in real time as well as provide insights to stay within financial constraints.

Collaboration Tools

They facilitate communication between teams working on different projects.

Risk Management

A multi-project management tool identifies potential risks across projects and suggests mitigation strategies. It also monitors progress to address issues proactively.

Time Tracking and Scheduling

These tools track time spent on tasks and projects and adjust schedules dynamically to account for changes or delays.

Real-Time Reporting and Analytics

These tools generate insights on project performance, bottlenecks, and timelines and provide customizable reports for stakeholders.

Integration with Other Tools

Multi-project management software connects with HR, finance, and CRM tools for seamless data sharing and ensures smooth workflows across organizational systems.

Best Software for Managing Multiple Projects

So, what is the best software for managing multiple projects? We’ve compiled a collection of managing multiple projects software for you to keep an eye on in 2025.

Epicflow

Mobile App: iOS and Android

Epicflow is a JOSCAR-certified project planning software solution with an intuitive interface that acts as a virtual project manager to administer multiple projects and complex tasks and is the best tool to track multiple projects and limited resources. It has been designed as a single platform with everything necessary to work in a multi-project environment. A lot of companies operating in different business segments such as defence, automotive, construction, engineering, healthcare industry, and software development teams successfully apply this tool for project management to allocate resources; prioritize tasks; track and forecast resource workload; analyze project management decisions and predict their consequences, manage task assignments, automatically create task lists for every resource, and get real-time updates on their task statuses and insights into project performance. Among its wide range of powerful features, there’s DataGuard tool which lets us provide cloud services while keeping your data on premises; AI assistant Epica; as well as project portfolio management features: AI project staggering, pipeline leveling, and What-if analysis. Besides, you can divide your resource pool into agile teams with automatic capacity adjustment; dividing projects into sprints, releases, and phases is also a must-have feature for agile teams. Epicflow is also a powerful collaboration tool that keeps everyone in a company on the same page, including remote teams. It integrates with Jira, MS Excel, MS Project, and Primavera. You can also order integration with any other tool if needed.

Asana

Mobile App: iOS and Android

Asana is a multi-project management tool with a great number of functions for various business areas, from fashion to manufacturing. Its main features are task visualization with boards, scheduling with timeline, real-time workflow tracking with portfolios, features for time tracking, prevention or elimination of bottlenecks with the automation function, and resource management as well. It can be integrated with 130 applications including Jira, Slack, Twist, Newton, Google forms.

Backlog

Mobile App: iOS and Android

Backlog is a software solution utilized to manage several projects at the same time. Its functions involve task and project prioritization and management; team and client communication and collaboration, including remote teams; features to track tasks, bug, and progress, as well as features to check the status of tasks; integration with many standard programs (Jira, Redmine, Slack, Cacoo, Jenkins, etc.). The tool is tailored to satisfy the demands of many industries: IT, Electronics, Transportation and Logistics, and retailing needs.

ClickUp

Mobile App: iOS and Android

ClickUp is a process, task, and time management program that helps you to run your multiple projects successfully. Its features and functions involve the ability of team collaboration, task management and time tracking, resource allocation, templates selection, task prioritization, different variations of the workflow display, bulk rescheduling, and others. Integrations: Google Calendar, Slack, Gitlab, API Docs, Hubspot, Webhooks, and many other tools.

Monday.com

Mobile App: iOS and Android

Monday.com is a business process, task, team, and project management software solution that can be applied in various fields of business such as advertising, production, consulting companies and more. Monday.com makes it possible to manage your projects using either Kanban, calendar, timeline, or table view. It has shareable boards where your clients can track the status of projects, check the status of tasks, and more. You can use different templates available in Monday.com for client projects, customer tickets, and sales pipeline. It integrates with Slack, Outlook, Zendesk, Jira, Trello, Asana, and many other tools.

Runrun.It

Mobile App: iOS and Android

Runrun.It is a project, task, and team management instrument. It is enriched with the following features: time tracking, making reports, team collaboration, task management, calculating costs, real-time data tracking with the help of Dashboard, and the ability to use project templates. Predicting is performed by the Predictive Burnup chart and RR-Board. It’s perfect for IT and consultancy companies, digital marketing and advertising needs. Runrun.It can be integrated with 750 tools.

Scoro

Mobile App: iOS and Android

Scoro is a software solution that can help create a basic plan, schedule project execution, manage resources’ time and allocate them, manage clients, and control business outcomes. Among its features, the ability to manage all projects-related data just on a single page is very convenient. With task management features, you can get a general overview of your total progress and things your team is working on at a certain moment of time, examine the status of tasks and project timelines. Users also have an opportunity to compare the estimated and real budgets, resolve invoicing issues, track tasks, get an overview of the sales funnel, and get detailed automatic reports on current results. It integrates with a lot of programs including Jira, Asana, Trello, Harvest, Xero Accounting, Mailchimp, HubSpot, and many others.

All the managing multiple projects tools described above are worth your attention and have their peculiarities. So, to choose the right multiple project tracking software for your company, carefully analyze your business needs taking every detail into account. If you want to know more about Epicflow or want to get a free trial, you can book a demonstration.

How to Choose the Best Multi-Project Management Software

When choosing the right multi-project management tool for your organization, it’s important to give answers to the following questions:

  • How many resources do we have and what is the software solution’s scalability?

Some of Epicflow’s clients’ headcount exceeds 15,000 users, and its scalability has proven to have no limits. This means that you can add unlimited projects, unlimited tasks, and unlimited users to the system and get the desired outcomes as a result of intelligent multi-project resource management. WIth Epicflow, you can manage large complex projects with less stress and effort.

  • Is a tool user-friendly? There’s no doubt that your management and teams are overwhelmed with important work and it would be better to avoid distracting them with complex procedures and clumsy interfaces.

Did you know that Epicflow experts provide training sessions for their clients and 99% claim that our interface is user-friendly?

  • Does a solution have AI features? When managing multiple projects with a shared pool of resources, predictive capabilities are a must.

Epicflow is one of the very first multi project management tools that have implemented AI into its functionality. With its help, you can intelligently allocate resources, predict bottlenecks, and make informed project management decisions.

  • Does the solution have integrations with other tools and platforms?

Epicflow multiple project scheduling software has seamless integration with Jira, Oracle Primavera, and MS Project, and can be integrated with any other tool upon request.

  • What project management methodologies are in the core of the software solution?

Epicflow multi project planner is based on a unique methodology, which has been developed by researchers with 25+ years of experience in multi-project management.

  • What project data security measures does the software solution use? 

Epicflow uses multi-dimensional security measures ensuring that your project data is safeguarded: you can fine-tune the access to project data and features in the system depending on your needs and preferences; with a DataGuard security tool, we provide high-quality services including AI analytics without storing your projects data: it remains on your servers; Epicflow has undergone penetration testing according to British MOD standards, and it has JOSCAR certification which means that our product’s security measures meet the requirements of Aerospace and Defence industries. 

FAQ

What is a multi-project management software solution?

A multi-project management tool is a kind of software that combines functionality to manage more than one project and resources across them. It usually provides features of both as well as functionality to manage time and cost. It’s designed to help organizations manage, coordinate, and execute multiple projects simultaneously within a unified platform. It’s essential for organizations handling complex project portfolios, as it ensures efficient resource utilization, streamlined workflows, and improved project visibility.

What is the difference between traditional project management tools and multi-project management software?

The main difference between traditional project management tools and multi-project management software is that multi-project management solutions take resource dependency between projects into account during all the stages of a project life cycle. These tools treat multiple projects as an integral whole, the system with its rules and interdependencies, while traditional project management tools are designed to manage one project at a time. Traditional tools are suited for simpler, isolated projects, whereas multi-project management software offers advanced capabilities for organizations juggling numerous interconnected projects, ensuring better resource utilization, visibility, and strategic alignment.

What are the best tools for managing multiple projects?

The most powerful tools for managing multiple projects are those that have the following capabilities:

  • Creating a project schedule
  • Resource planning
  • Priority calculation
  • Project progress tracking
  • Features for time tracking
  • Workload management functionality
  • Task management
  • Reporting capabilities
  • Budget management
  • Resource allocation
  • Workflow automation
  • Resource performance tracking
  • Predictive capabilities
  • Automation capabilities to help with repetitive tasks

How do I choose the best multi-project management software?

When looking for software to manage multiple projects with a shared resource pool, pay attention to the feature set, integration capabilities, security measures, vendor reputation, clients’ feedback, and pricing policy. Make sure the solution meets your requirements to the full. In any case, you can test the software solution during the trial period to make sure you’ve selected the right one.

What is a good tool for managing multiple projects and resources at the same time?

Multi-project resource management software is an ideal tool for managing projects and resources at the same time. In a multi-project environment, resources are limited and shared across multiple projects, so task dependencies between projects become tight. This is why software to manage multiple projects should not only have features to plan projects and track their progress but also help to manage project teams and resources within them, including resource planning, automatic resource allocation, and workload management. It’s also essential to keep in mind the importance of task management for intelligent resource allocation. Therefore, a muti project management solution should also serve as task management software, which allows users track tasks and helps with task assignments. Features for time tracking will help project teams stay within time and budget constraints.

What pricing policy does a vendor have?

Before adopting a multi-project management solution dwell upon the pricing policy the vendor offers: examine license fee rates and pricing plans, check if they have hidden charges; do they offer one-time costs, a pay-as-you-use subscription model, regular or one-lifetime payment. Don’t forget to learn about the implementation procedure, training, technical support, and add-ons: check if they have additional fees. Finally, analyze if the software solution provides good value for money.

To learn more about the peculiarities of multi-project management and how online project management software Epicflow can help you deliver more projects with less costs and time, book a call with our experts.