About Epicflow
Twenty years on one question: what should a shared specialist work on next?
Epicflow is portfolio and resource management software for organizations where many projects share the same scarce specialists. It shows which team holds the portfolio back, what the delay costs, and which moves clear it. AI finds the most valuable plan. You decide.
- Since 2007
- HQ Leusden, the Netherlands
- Offices in Amsterdam and Poland
The research behind it
It started in 2006 at a Spanish print factory, where two years of work on a clever scheduling algorithm lost to planners who knew the shop floor.
In 2022 Albert Ponsteen, Epicflow's co-founder and CEO, completed his doctorate on that lesson at the Open Universiteit in the Netherlands. His thesis, Resource allocation in multi-project environments by combining scheduling heuristics with human intelligence, put one question to more than ten years of practice: should an algorithm or the people closest to the work decide what a shared specialist works on next?
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The answer was both.
A simple heuristic sets priorities across all projects, and the people closest to the work make the final call. The study found it works where projects are the core of the business, teams share a pool of people, and the priority list serves as the reference. That is the rule Epicflow is built on.
What changed for customers
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KPN
18% → 80%
on-time delivery in less than a year.
"On-time delivery is not a myth. We're now able to deliver on time and improve our service in a faster and more efficient way."
Edwin Kuiper, Partner Manager, KPN
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TKF R&D
+200%
output in two years, with lead time cut in half. An early result, with FLOW MPM, Epicflow's first version.
"We increased our output by 200% and reduced lead time by 50% in 2 years."
Hans de Boer, Director of R&D, TKF
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UK defense company
10% more revenue, identified
room for more projects with current staff, found in Epicflow's analysis.
Our clients run many projects on the same specialists, in aerospace and defense, manufacturing, automotive, telecom, healthcare and government.
Recognized by users, trusted in defense supply chains
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Hosted on ISO 27001-certified infrastructure.
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GLOW Management Nederland B.V., the company behind Epicflow, holds ISO 9001:2015 quality management certification (Kiwa, certificate K-0228827/1, valid until 15 April 2029), granted in 2026 following external audit.
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JOSCAR-registered.
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The platform is penetration tested regularly by one of our UK defense clients as part of that client's own Ministry of Defence approval process.
The people behind Epicflow
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Dr. Albert Ponsteen
Co-founder and CEO
Albert co-created the Epicflow method and leads the company. An engineer by training (Eindhoven University of Technology), he built embedded software at Ericsson and Philips before moving into project and program management. He started his first project management company in 2001 and earned his doctorate on the method in 2022.
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Jan Willem Tromp
Co-founder
Jan Willem co-created the Epicflow method with Albert and worked with its first customers, including TKF's R&D department.
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Ben Rawson
Partner and Principal Consultant, UK
Ben leads Epicflow implementations in defense, aerospace, engineering and manufacturing organizations where many projects share the same specialists. Before consulting, he spent more than 17 years in UK defense test and evaluation, rising from trials technician to planning program leader. He also leads Flow Economics, a tool-neutral discipline on how shared-resource portfolios create or lose value.
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Yuri Warczynski
Advisory board
Yuri has more than 20 years in software and co-founded a software engineering company. He sits on Epicflow's advisory board.
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Hans Uithol
Advisory board
Hans has more than 20 years in software and co-founded a software engineering company with Yuri. He sits on Epicflow's advisory board.
Implementation partners in Germany, Austria and Switzerland, the UK and Ireland, the USA and Canada, the Netherlands, Belgium and South Africa. Meet our partners
Company facts
Company
GLOW Management Nederland B.V. (Epicflow is its registered trademark)
Chamber of Commerce
32141050
Since
2007 (GLOW Management); first software release 2008; named Epicflow in 2016
Headquarters
Schutterhoeflaan 30, 3832 GS Leusden, the Netherlands
Offices
Herengracht 456, 1017 BZ Amsterdam, the Netherlands · Bydgoszcz, Poland
Contact
+31 20 241 7152 · epicflow@epicflow.com
See what your portfolio can deliver
Send us your project list. We build a model of your own portfolio and show you, in one session, the team that holds your portfolio back, two or three ways to change the plan, and what each one does to dates and expected cash.
All we need: one row per department and one row per project. A spreadsheet is enough.